ࡱ> hkgY bjbj[[ ?@9 \9 \+00000DDD8|\,De1e3e3e3e3e3e3e$gJjrWe0jjjWe00lej*001ej1ef;Up[0j./^WDee0eWjj[[&j0)[ >3,_$WeWeejjjjj> : ý Staff Council Meeting December 17, 2013 Portneuf Room, Pond Student Union Minutes Present: Ann Howell, Barry Hulet, Chris Wagner, Chris Wilson, Emily Frandsen, Heidi Oliver, James Yizar, Karen Tolman, Linda Baum, Marjanna Hulet, Michael Taylor, Patty Tryon, Sharra Nelson, Susanne Forrest, Syd Sharp, Tamilyn Carson Excused: Suzanne Peck, Weston Whitworth Call to Order Syd called the meeting to order at 1:35 pm Minutes: Minutes from the November 19, 2013 meeting were approved. Treasurer Report: Not Available New Business: None Internal Committee Reports: Bylaws Committee Syd Sharp The bylaws are going out for a vote. Events Committee Karen Tolman A Hot Chocolate Social will be held on January 29 from 2-4 pm at the Bengal Cafe. It was approved by the executive committee to order black and orange scarfs with the ý word logo and staff embroidered on them to handout to the first 100 staff members to attend at each campus. Election Committee Heidi Oliver Heidi, Weston and Marjanna wrote a statement about changes to include with the bylaws. It was too long to fit into an individual vote so Alicia put together a separate pdf survey that staff members can read that outlines the five changes with pro and con statements. Heidi has not heard back from her or seen the bylaws posted for voting so she will check with her. She will do an ad campaign to encourage staff members to vote. She is not planning on starting on elections until we have had a vote on the bylaws. Employee Recognition Committee Syd Sharp, Patty Tryon, Ann Howell Met and discussed prizes and food for the luncheon. It was suggested to get the prizes through the ý bookstore and the Black and Orange store. It was also suggested to work with Stacey in HR for requesting prizes for a raffle. Executive Committee Weston Whitworth Not present Marketing Committee Heidi Oliver Advertise the Hot Chocolate Social. Will change the date of the scholarship on the website. Will check on putting information on BengalWeb in the Staff Council channel. Professional Development Committee Mike Taylor Application is on the staff council website, but Mike has not received any. A motion was made to change the deadline from January 6 to January 21. It was seconded and approved. Retiree Recognition Committee Suzanne Peck Not present. Scholarship Committee Sharra Nelson Are going to sell the buttons at the Hot Chocolate Social to raise money for the scholarship. If there are any scarfs left we might sell them or purchase extras to sell. External Committees Campus Beautification Committee - Sharra Nelson/Chris Wagner Proposal was submitted for improvements in front of Reed Gym. A lot of comments were made about the proposal so it has been sent back for revisions. Suggestions included putting a berm in front of the gym and blocking off the parking lot for student functions. Craig Joseph gave a presentation on putting up statues on campus to represent ý historical events or people but did not know if there was money available to do this. It would cost about $20,000 - $30,000. Trees will be planted around the perimeter of the parking lot in front of the Roy F. Christensen building. Campus Recreation Advisory Board Chris Wagner Nothing to report. Diversity Committee Mike Taylor Have not met. Parking Advisory Board Ann Howell Have not met, no meetings are planned. Parking Appeals James Yizar Have been meeting weekly. During the construction at Reed Gym there were a number of tickets given for the spots on the West Side entrance. All of these tickets were waived because parking was confusing since there were four different signs posted by these spots. This issue has been resolved. Would like to make it required when loading or unloading that the vehicle needs to have flashers on. There is also some confusion in parking lots that have both general and reserved/restricted parking. It was suggested for these parking lots to put arms up and have the right kind of pass to enter the lot or pay an entrance fee. There were also concerns with doing this. There is also some concern for parking in areas by Family Practice and the Institute. Public Safety is often called about cars parked in these areas that are not supposed to be there. The university does not sell tickets for these lots, they are maintained by the facility that owns the lot. There was felt that Public Safety should not be called for lots that we do not sell tickets for. Some of these issues will be going to the Parking Advisory Board. Let constituents know that one-day passes are only good for one day and should not be changed. Presidents Cabinet Weston Whitworth Not present. Safety Committee Barry Hulet Did not meet. Special Budget Council Weston Whitworth & Heidi Oliver The council is being reformed and letters have been sent out to prospective council members asking if they will accept a position on the council. Weston and Heidi have both received letters and have responded. There are rumors that each college will not present to the SBC, instead they will take the information to their dean and the deans will present to SBC. Sustainability Committee Chris Wilson Recycle bins have been distributed around campus. University Library Committee Susanne Forrest Did not meet. Old Business: Bylaws Elections Encourage your constituents to vote. Red Hill A berm will be added to Red Hill as soon as weather permits. Plant life and natural walks will also be added so it looks like part of Red Hill. The committee is waiting until the hill is stabilized to decide what to do with the I. Announcements Scholarships Encourage constituents to apply for scholarships! Adjourn Motion to adjourn made and seconded. Motion passed and the meeting adjourned. The next Staff Council meeting will be January 21, 2014 in the Faculty Senate Conference Room from 1:30 pm 3:30 pm. 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