ࡱ> wyv r.bjbj!! 7ZC_C_b& uuuuu8\T}Zhq)))))))YYYYYYY$[^~"Zu)))))"Zuu))7Z)u)u)Y)Yb<fY-2 jY&YMZ0}Z@Y&_u_LfYfYJ_uY8)))))))"Z"Z)))}Z))))_))))))))) ;: Staff Council Meeting Minutes October 17, 2023 Members: Jessy Sears (President), Jena Lords (President Elect), Lisa Wise (Past President), Theresa Capasso (Treasurer), Amy Dressel (CMS), Whitney Fenwick (CMS), Veronica Garcia (MAL-C), Mia Benkenstein (MAL-C), Marci Miller (MAL-NC), Marty Vizcarra (MAL-NC), Jamie Howerton (Secretary), Megan Baskins, Amy Bull, Jack Bradley, Carolin Glendenning-Bowman, Mary Guyton, Terra Harris, Ann Medinger, Soni Myers, Chanel Quirk, Dan Woerner, Omar Raudez, Erik Talbert Special Guest: Ginny Hoyle, Patience/Brian Sagendorf, Katie Thomas Members Absent: Excused: Chanel Quirk, Megan Baskins, Omar Raudez, Ann Medinger, Amy Bull, Whitney Fenwick, Jack Bradley Meeting called to order: 1:32 pm Secretary Report: A new invite will be sent out that shows the physical location in the invite on your calendar. The one that I did previously through Zoom doesnt allow you to see the physical location. Any changes needed for the Sept 19, 2023 meeting minutes? Theresa motioned to approve minutes from the Sept 19, 2023 meeting .. Veronica seconded the motion Treasurers Report: Updated in Box, Will reassess after Turner Lunch. Budget for clothing. We have a small budget for clothing if you need updated one. Cutoff date of October 27. CMS Report: Nothing new Old Business: None New Business: Welcome & Special Speakers -Jessy United Way Presentation (Ginny Hoyle) 15 min Handed out handouts and journals for everyone. Amy shared website to people online. Oct 13-31, 26 trusted non profits that money from campaign can be donated to. 2 in 5 people in Idaho work but dont make enough to make ends meet. Early education is critical, Teaming up for tomorrow. Showed video of how Read-Talk-Play can help kids be ready for school. Bowling tournament 10/31 Amy or Jessy can give more information if needed. Budget Optimization Initiative- Administrative Support Services (Patience and Brian S.) 5-10 min? Focused on shared service models and how it can work at ý ex. Finance division, advancement (internal career ladders) MarCom and information services are in the process of combining. Service based but arent mission drivers. We support the mission. What methods will you use to determine which titles are included? How many positions will be impacted. Focused on function, not titles or classifications. Lots of different types of positions instead of traditional titles. What does it mean to evaluate the workload of positions? Committee will review and go over that. Need strategic plan on how to do this. Want to work collaboratively. Do you see initiative eliminating some positions? Needs of each department. Some admin totally overloaded and some, where that isnt the case. Patience Why: Want to provide resources and best practices. Administrative work is a career. We want people to have a ladder and make it a career. If someone quits a lot of institutional knowledge is lost. Want to stop that cycle because it hurts ý. Its over 200 positions at ý. President Satterlee wants to provide career paths for admins. This is a great opportunity to leverage this for best advantage. Brian-concept that has come up for the last decade. Whats the right workload, mix of needs (example 5 faculty, but 25 grants). This effort is long overdue. Human Resources (Katie Thomas/Karey Steed) 20-30 min? Covid response- committees have closed down. Employees should follow CDC guidelines. Households can get 4 more tests. Same guidance we use for any illness. Dont come to work if you have flu, covid, etc. If you are ill and not well, please stay home. How to get a position reclassified- if you have an increase in scope of work, responsibilities, level of decision making, supervision increases. Do some of your own work, pull up your job description and see what you are doing above your description. Have an initial conversation with your supervisor. Here is how my job has changed. HR just processes the paperwork after the work has happened at the department level. Desk Review- is the term we use in HR to do a review of a classified staff position. This is highly regulated and state driven. Compensation range is defined by state. Requirements and distinguishing characteristics. Job duties vary. Desk Review-info comes in to HR on a PDQ from the department. This is how we think this has increased in scope. HR reviews state qualifications, duties, etc and provides answers on what position the job fits. How often do these happen? Frequently. A few a month. Example of changes in job duties that changed the position. Increase in role- difference between AA2 and management asst. One difference is if your role is serving the campus community or answering questions from parents. Management asst- assisting outside entities such as legislature, etc. HYPERLINK "https://www.governmentjobs.com/careers/idaho/classspecs"https://www.governmentjobs.com/careers/idaho/classspecs HYPERLINK "https://isu.app.box.com/file/1233515086794?s=0glwmmf7m7jkbivmqu61octbxy052v52"https://isu.app.box.com/file/1233515086794?s=0glwmmf7m7jkbivmqu61octbxy052v52 New holiday comp days explanation- this change makes simpler for all employees. And added benefit. Classified staff used to get 1.5 time (3 days) for Indigenous people day and veterans day and non classified staff just got 1 times for the days (2 days). Now no banking and using later, we are designating 3 new days in place of the 2. Helps classified staff in that if they are out on that day for vacation, etc, you still get your time. Non-classified students get 3 days off instead of the 2 they previously got. Creates equity for all classifications. HYPERLINK "https://myemail.constantcontact.com/Updates-to-Processing-of-Designated-Holidays-and-Paid-Days-Off.html?soid=1127399030149&aid=EbOhIgkxcS8"https://myemail.constantcontact.com/Updates-to-Processing-of-Designated-Holidays-and-Paid-Days-Off.html?soid=1127399030149&aid=EbOhIgkxcS8 HYPERLINK "/payroll/pay-stubs-and-time-entry/"/payroll/pay-stubs-and-time-entry/ Where can people find info on ý specific trainings? Lots of training on campus, but decentralized. Hopefully someday there will be an employee training page. HYPERLINK "/its/facultystaff/"/its/facultystaff/ HYPERLINK "https://tigertracks.isu.edu/TDClient/1950/Portal/Home/"https://tigertracks.isu.edu/TDClient/1950/Portal/Home/ Free trainings for Excel, Box, Google Docs? HYPERLINK "/its/collaborate/"/its/collaborate/ Skill levels for each position? HYPERLINK "https://www.governmentjobs.com/careers/idaho/classspecs"https://www.governmentjobs.com/careers/idaho/classspecs Does HR have a list of merchants that offer ý employee discounts or a reward program? There isnt one, it would be hard to keep updated. HYPERLINK "https://www.bcidaho.com/"https://www.bcidaho.com/ https://www.ticketsatwork.com/tickets/ Update on Ombud Program-Stacey Marshall is retiring. She was the founder of the program. Faculty have their own. High level conversations about what do we do about Ombuds? Do we have a stand alone office? Those are longer term. No clear guidance on that now. In the short term weve talked with leadership about the value of the program continuing. It was used 12 times in the last year. Working on a transition plan to keep it functioning at least in the short term. Need a new point of contact in HR. Updates from Jessy Leadership Council Updates Master plan-walk through of buildings has been completed. Priority for building maintenance. Waiting for finalized report. G1 Parking lot will be under construction summer 2024. Swimming pool should be fixed during the summer of 2024. Committee Updates: Executive- Need to update the zones, sign up for zones and no one did. Zones will now be assigned. Jessy will send out the zone assignments. HR hasnt been allowed to sit on staff council. Nothing in bylaws that say they cant. Jessy will talk to HR to confirm that there arent issues if HR employees want to serve. Turner lunch tomorrow in Pocatello and Meridian, Friday in Idaho Falls. Envisioning how employee luncheon can look starting in 2025. Combining efforts between Staff Council, HR, President's office, Faculty Senate. Bylaw committe-Jena, Lisa, and Jessy will be part of that and will add two more members. Election Committee Event & Marketing - Employee Recognition- Professional Development Communications- Zone Sign up HYPERLINK "https://docs.google.com/spreadsheets/d/1TRYAZY0Obg-jTMv1Uri-s0ymTlWnwEYsTAuzkaJkCMo/edit" \l "gid=0"here -Amy Send things to Amy if you need something sent out. Child Scholarship Retiree Recognition Budget Advisory Group Commencement Equity & Inclusion Electronic & IT Be A Bengal University Library Student Conduct Employee Engagement Facilities - 130 projects requested. Less money to do projects. Critical of absolute needs. Significant requests of betterment projects. Done November 1. Professional Policies Faculty Senate- Veronica President Satterlee is going to present the LMS recommendation. Recommendation is that we stay with Moodle, but it depends what Kevin presents to the state board of education, they will decide. Survey of students and faculty, but staff who help with LMS werent surveyed. Kevin hasnt presented a recommendation to the State Board yet. 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